Your daily guide to OrderFlow

Everything you need to know to use the portal effectively every day.

1. 1 Log in at https://gobunny.ai/ using your GoBunny AI email.
2. 2 Check your Dashboard — the "Needs Attention" section shows overdue and due-soon orders.
3. 3 Open your Notifications tab and read any overnight reminders or priority messages.
4. 4 Review any orders assigned to you that need a status update.

1. 1 Click Add New Order in the left menu.
2. 2 If you have the PO as a PDF: click the upload zone, select the PDF. Gemini AI will fill all fields automatically.
3. 3 If no PDF: fill in PO Number, Supplier, Due Date, and add line items manually.
4. 4 Set the Priority (Urgent/High/Medium/Low) and Assign To if needed.
5. 5 Click Save Order. Done — the order is now live in the system.

1. 1 Go to View & Manage Orders.
2. 2 Find your order using the search bar (PO number or supplier name).
3. 3 Click the 👁 eye icon to open the order detail panel on the right.
4. 4 Click Update Status to change the order stage.
5. 5 Enter tracking numbers, expected ship dates, or add notes in the comment box.
6. 6 For editing full details (dates, line items, etc.) click the ✏️ pencil icon.

1. 1 Received — PO has arrived, not yet processed.
2. 2 Processing — Team is working on fulfilling the order.
3. 3 Partial Dispatch — Some items have shipped, others pending.
4. 4 Dispatched — All items shipped, awaiting delivery confirmation.
5. 5 Delivered — Order received at destination. Mark this when confirmed.
6. 6 On Hold — Order paused (waiting for approval, stock, etc.).

1. 1 The bell icon in the top bar shows your unread count.
2. 2 Reminders are sent automatically — you don't need to set anything up.
3. 3 Click any notification to mark it as read.
4. 4 Priority notifications (with ⚡ badge) need immediate attention.
5. 5 If you've missed something, the Dashboard "Needs Attention" section always shows critical orders.

1. 1 Open the order detail panel (👁 icon in the orders table).
2. 2 Scroll to the External Share Link section at the bottom.
3. 3 Click the 📋 copy button to copy the link.
4. 4 Send this link to your supplier or external procurement contact.
5. 5 They can view order status, line items, and tracking — without needing a login.

If you're having trouble accessing your account, can't find an order, or have questions about the system, contact your administrator at admin@gobunny.ai